Knowledge Base

Automatically Save File Extension Upon Upload and Filter Assets by File Extension

Would you like to automatically save the file extension upon upload so that you can later filter your assets by file extension?

Bynder can automatically extract the file extension upon upload and ensure that the assets are tagged with the right file extension. Start making it easier for your users to filter assets by a specific file extension by saving the file extension to a metaproperty upon upload.

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Tell me More About Saving the File Extension Upon Upload

We can retrieve the file extension automatically upon upload from the metadata of the original file. We support EXIF, IPTC and XMP metadata. The file extension metadata field can be mapped to a specific metaproperty in your portal. This way you don't have to manually enter the file extension when uploading your assets.

In order for this to work the file extension needs to be available in the metadata of the files you upload. You can fully set up this extraction proces yourself by following the instructions here. Read more about CSV, XMP & Exif metadata in combination with Bynder here. Once enabled, Bynder will automatically retrieve the file extension as saved in the metadata and write it to a metaproperty upon upload.

If the file extension metadata is not available in your files, we can enable a feature for you that also automatically saves the file extension to a metaproperty when Bynder converts your files upon upload. This feature can't merge different aliases for the same file extension. This, for example, may result into having both jpg, jpeg, tif and tiff available as filter options. Contact your Customer Success Manager for more information if you can't make use of metadata mapping and want to use this feature instead.

How to Enable This Feature?

We recommend using metadata mapping for automatically saving the file extension upon upload. You can fully set this up yourself by following the instructions below. Alternatively, you can make use of our feature that tags your assets with the right file extension upon file conversion.

Note

The features described below don't work retrospectively. This means that when searching for a file extension you can only find the assets that were uploaded after the feature had been enabled. In case you also want to find older assets by their file extension ask your Customer Success Manager for a portal reidentify.

  1. Read more about extracting metadata when uploading assets here.

  2. Go to settings_menu.png Settings > Taxonomy > Metaproperties management and create a new metaproperty for the file extension by clicking ➕ Add. Open the Type dropdown and select Select2. Make sure the options Searchable and Filterable are selected. Optionally, you can select Display field to show the metaproperty in the Asset Detail view. Continue setting up the metaproperty as desired. Read more about creating metaproperties here.

  3. Enter the exact name of the metadata tag which contains the file extension in the Metadata tag field. The metadata tags described below are commonly available but you can also enter your own custom metadata tag.

    Note

    We recommend to only map one metadata tag for extracting the file extension upon upload. Mapping multiple metadata tags may result in duplicate values in the (smart)filters. For example, JPEG and jpg.

    • FileType

      The FileType metadata tag contains the name of the file format, so for example JPEG and TIFF instead of JPG and TIF. This is often more explicit and can be longer than 3 characters.

      In the example below the FileType metadata tag is used for mapping

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    • FileTypeExtension

      The FileTypeExtension metadata tag contains the file extension, so for example jpg and tif

      In the example below the FileTypeExtension metadata tag is used for mapping

      FileTypeExtension.png
  4. Click Save to save the metaproperty.

  5. (Best practice) Add your file extension metaproperty to a smart filter if you enabled the Main Filter option for the metaproperty in order to allow your users to filter by file extension in the DAM. Read more about smart filters here.

    If the Main Filter option isn't enabled for the metaproperty you can find a filter for the new metaproperty under the Advanced filter. Alternatively, you can still add the new metaproperty to a smart filter as well.

If you can't use metadata mapping for saving the file extension upon upload, we can extract the file extension upon file conversion. Contact your Customer Success Manager if you would like to have this feature enabled for your portal.

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