Knowledge Base

Types of user profiles in Bynder

Bynder categorizes users into three groups: Light, Regular and Heavy users. The exact number of seats per user profile that you have at your disposal is specified in your contract.

Whether a user is a Regular, Light or a Heavy user depends on the set of rights they have. If a user group has one or more rights that belong to the rights of the Heavy user, the group belongs to Heavy users. If a group does not have any of the rights of the Heavy users, but it does have one or more rights that belong to Regular users, the group will belong to the Regular users. Similarly, if a user or a user group does not have any rights that are typical of the regular or heavy users, then this user or a user group belongs to the Light user group. Within the Regular, Light or Heavy profile type, you can create subgroups, such as the Asset Library user or Creative Workflow user.

To help you monitor how many active users there are in each profile, you can verify the numbers on the Permissions page. The count displays active users against all users of a specific profile. Click the profile hyperlink to view the list of all active and inactive users.

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Rights of Light, Regular and Heavy users

Bynder has a default set of rights that defines the Heavy and Regular user profile type. You can customize this default setting by adding or subtracting rights from the profile types. However, when you upgrade users by giving them more rights, they can move, for example, from Regular to Heavy users. If you reach your user limit, you might have to deactivate some users or contact your Customer Support Manger to extend the number of users per user profile type. The rights that are not mentioned in the table do not influence the user profile type.

Asset Bank

Heavy user

Regular user

Light user

Asset

  • Publish asset to Vimeo - Allows users to export video assets to Vimeo.

  • Publish to Youtube - Allows users to export video assets to Youtube.

  • Manage brands - Allows users to create, delete and modify {{brands}}.

  • XML import (if available) - Allows users to import XML

  • Export metadata csv file on download - Allows users to export and download the asset metadata to a CSV file.

  • Show all assets as watermarked - Displays all assets as watermarked (set it for specific user profiles).

Asset Management

  • Upload assets - Allows users to upload directly to the Asset Bank.

     

  • Delete assets - Allows users to delete assets from the Asset Bank.

  • Manage and annotate assets - Allows users to edit assets.

    Allows users to edit assets.

  • Mark assets as public - Allows users to mark assets as public.

  • Download watermarked assets directly - Allows users to directly download watermarked assets without approval.

  • Download asset additionals - Allows users to download and view additional files.

  • Download archived assets - Allows users to download archived assets.

  • View archived assets - Allows users to view archived assets.

  • Crop asset - Allows users to crop assets using the cropping tool.

  • Download limited usage assets - Allows users to download assets marked as limited usage.

  • View limited usage assets -Allows users to view assets marked as limited usage.

  • Download original assets - Allows users to download the original uploaded assets.

  • Download public asset derivatives - Allows users to download asset derivatives marked as public.

  • Upload assets with mandatory approval - Allows users to upload assets for approval. All uploads will need to be approved by an administrator.

  • Download non-public asset derivatives - Allows users to download the non-public asset derivatives.

Brand

  • View assets for all brands - Allows users to view assets for all brands.

Collections

  • Embed collections - Allows users to create an embed code to embed the collection.

  • Feature collections on dashboard - Allows users to add created collections to the homepage.

  • View collections other users shared - Allows users to view the collections that other users shared.

  • View collections of other users - Allows users to view collections that other users created.

  • View collections other users received - Allows users to view the collections other users received.

  • Access to collections published online -Restricts users from viewing the collections published online.

  • Create collections - Allows users to create collections from assets.

  • Publish collections online - Allows users to publish created collections.

  • Transfer collection ownership - Allows users to transfer the ownership of a collection.

Homepage

  • Manage news - Allows users to manage news.

  • Manage quicklinks - Allows users to manage quicklinks

  • Restrict access to the dashboard - Hides the dashboard/homepage for users.

Preset

  • Share metadata presets - Allows users to share metadata presets.

Reporting

  • View cockpit - Allows users to view portal’s storage and user licenses.

  • View change history - Allows users to access Change history data.

  • Export insights data - Allows users to export insights to a CSV file.

  • View advanced reporting - Allows users to access Bynder Analytics.

  • Export user data - Allows users to export comprehensive user data to a CSV file.

Sharing

  • Create general asset bank filters - Allows users to create general Asset Bank filters for portal-wide usage.

  • Share assets - Allows users to share assets.

  • Create personal asset bank filters -Allows users to create and share their personal Asset Bank filters.

  • Share assets with user groups - Allows users to share assets with user groups.

  • Access to Bynder express - Allows users to share files using the Bynder Express.

  • View personal transfer history - Allows users to view their Bynder Express transfer history.

  • View transfer history from others - Allows users to view the Bynder Express transfer history from others.

  • Manage 'require login' on shares - Allows users to ensure that only logged in users can access their share.

System Admin

  • Manage look & feel of the portal -Allows users to change the background of the login page and the logo.

  • Create Bynder API tokens - Allows users to create API tokens.

     

  • View Bynder API tokens - Allows users to view API credentials.

  • Revoke Bynder API tokens - Allows users to revoke API credentials.

  • Manage portal settings - Allows users to access portal settings.

  • Restore removed metaproperties - Allows users to restore deleted metaproperties.

  • Restore removed metaproperty options - Allows users to restore deleted metaproperty options.

  • Manage OAuth apps -Allows users to manage OAuth2 apps.

  • View external server setting details - Allows users to view the overview of the external server settings.

  • Manage external server settings - Allows users to manage external server settings.

  • View external server setting details - Allows users to view external server setting details.

  • Manage Bynder permanent API tokens - Allows users to manage permanent API tokens.

Taxonomy

  • Manage categories - Allows users to manage categories.

  • Manage metaproperties - Allows users to manage metaproperties.

  • Manage metaproperty options - Allows users to manage metaproperty options.

  • Manage smartfilters - Allows users to manage smart filters.

  • Manage tags - Allows users to manage asset tags.

Users and Permissions

  • Manage user groups - Allows users to manage user groups.

  • Manage permission profiles  - Access the user profile screen to set up permissions.

  • Manage user portal access - Allows users to manage user access to other portals of the company.

  • Manage users - Allows users to edit, delete, or add new users.

  • Manage own user profile - Allows users to manage their own user profile.

  • Require MFA on login - Requires users to set up MFA (Multi-Factor Authentication) for their user account.

Waiting Room

  • Audit download requests - Allows users to audit download requests in the Waiting Room.

  • Audit upload requests - Allows users to audit upload requests in the waiting room.

Brand Templates

Heavy user

Regular user

Light user

  • Approve documents - Allows users to approve documents or to reject a document because it needs changes before it can be approved.

  • Manage templates - Allows users to upload, configure and modify all portal templates. Also, this allows users to access all the documents that users created.

  • Create documents - Allows users to create documents based on a Digital Brand template.

Brand Store

Heavy user

Regular user

Light user

  • Assign budget - Allows users in Brand store to assign budgets for other users.

  • View orders- Allows users to view orders in admin settings.

  • Manage orders - Allows users to edit orders in admin settings. (The Order admin view right is required.)

  • Allow access to brandstore management - Allows users to navigate to Brand store admin settings.

  • Order admin list - Allows users to see the list of orders in the admin settings. The permission works in combination with Brandstore admin list and Order admin view.

  • Download asset - Allows users to download assets from Brand store.

  • Brand store accessBrand store access - Allows users to access Brand store.

Brand Guidelines 2.0

Heavy user

Regular user

Light user

  • Creator - Allow users to create and manage their own guides.

  • Manager - Allow users to fully control all guides and access the Brand Guidelines settings page.

  • Viewer - Allow users to view guides only.

Brand Guidelines 1.0

Heavy user

Regular user

Light user

  • Edit styleguide - Allows users to make changes to guidelines.

  • View styleguide - Gives read-only access to guidelines.

Video Brand Studio

Read more detailed information about permissions in Video Brand Studio here.

Heavy user

Regular user

Light user

  • Manage configuration- Allows users to have full access to Video Brand Studio without any limitations

  • Manage templates

  • Manage videos

  • Manage distribution

Creative Workflow

Heavy user

Regular user

Light user

Account

  • Create template account variables - Allows users to add account variables to be used in Creative Workflow templates.

  • Delete template account variables - Allows users to remove variables.

  • View template account variable - Allows users to view the account variable overview.

  • Create account variable options - Allows users to add variable options to be used in Creative Workflow templates.

  • Delete account variable options - Allows users to remove variable options in variables.

  • Allows users to get all the permissions available in the workflow - Allows users to get all the permissions available in the Creative Workflow.

Asset

  • Delete all annotations - Allows users to remove any annotation in Creative Creative Workflow.

  • Manage all annotations - Allows users to edit any annotation in Creative Creative Workflow.

  • Create private annotations - Allows users to add a private annotation

  • Approve asset - Allows users to approve Creative Workflow assets.

  • Create job asset - Allows users to add assets to Creative Workflow stages.

  • Delete assets - Allows users to remove assets in Creative Workflow stages.

  • Download all assets from job - Allows users to download all assets.

  • Manage and annotate assets - Allows users to edit/annotate assets in Creative Workflows.

  • Delete asset versions - Allows users to remove versions of assets in Creative Workflows.

  • Manage templates in jobs - Allows users to manage templates in the Creative Workflow module.

Brand Templates

  • Disable template previews - Restricts users from generating a Creative Workflow template preview.

  • Manage templates - Allows users to manage Creative Workflow templates.

  • Upload a POD template - Allows users to upload a POD template to the environment.

Campaigns

  • Create campaigns - Allows users to add campaigns to Creative Workflows.

  • Delete campaigns - Allows users to remove campaigns.

  • Manage campaigns - Allows users to edit campaigns in Creative Workflows.

  • View campaign overview  - Allows users to see the campaign overview in the Creative Workflow.

  • Export jobs from campaigns to CSV - Allows users to export jobs from campaigns.

  • Create campaigns based on presets - Allows users to add campaigns based on presets to Creative Workflows.

Job

  • Manage templates - Allows users to choose batch templates in the Creative Workflow module (if template supports it).

  • Create jobs based on presets - Allows users to create Creative Workflow jobs based on a preset.

  • Create templates in jobs - Allows users to add assets based on POD templates.

  • Download job attachments - Allows users to download all attachments from Creative Workflow jobs.

  • Book time in jobs - Allows users to book time in jobs.

  • View booked time overview - Allows users to see the total time booked in the Creative Workflow.

  • Mark comments as important in jobs - Allows users to mark Creative Workflow comments as important.

  • Allow user suggest in all groups-Allow users to tag and assign tasks to all other users..

  • Approve jobs - Allows users to approve jobs.

  • Cancel jobs - Allows users to cancel jobs.

  • Create jobs - Allows users to add Creative Workflow jobs to campaigns.

  • Delete jobs - Allows users to remove jobs.

  • Export jobs from campaigns to CSV - Allows users to export jobs and asset-related data.

  • Manage jobs - Allows users to manage jobs.

  • Reorder jobs - Allows users to run reorder jobs and process order stages.

  • View jobs - Allows users to see an overview of all jobs.

  • Create private messages in jobs - Allows users to add private messages in Creative Workflow conversations.

  • Manage job overview notes - Allows users to manage Creative Workflow job overview notes.

  • View job overview notes- Allows users to view Creative Workflow job overview notes.

Metaproperties

  • Metaproperty API view - Allows users to view metaproperties using API v5.

  • Manage metaproperties - Allows users to manage metaproperties in the Creative Workflow.

Preset

  • Create presets - Allows users to add presets for Creative Workflows.

  • View presets - Allows users to see all the presets created for Creative Workflows.

Stage

  • Create stages - Allows users to add stages to Creative Workflows

  • Delete stages - Allows users to remove stages in Creative Workflows.

  • Manage inactive stages - Allows the users responsible for the stage to edit inactive stages in Creative Workflows.

  • Manage stages - Allows users to edit stages in Creative Workflows.

Task

  • Create tasks - Allows users to add tasks to Creative Workflow stages.

  • Delete tasks - Allows users to remove tasks in Creative Workflow stages.

  • Manage tasks - Allows users to edit tasks in Creative Workflow stages.

Groups

  • Manage user groups - Allows users to manage groups in the Creative Workflow.

Learn more