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Knowledge Base

Metaproperties and Metaproperty Options

Metaproperties are a fundamental part of your portal taxonomy and help you to better categorize and find your assets. Metaproperty options belong to a metaproperty and you use them to tag your assets. For example, the Continent metaproperty can have AsiaAfrica or Australia as options.

Find out below how you can create and edit metaproperties and their metaproperty options

Note

  • This article describes a section of the latest version of Metaproperty Management. You may not be using this latest version yet as we've only enabled this version for a limited number of Bynder portals. Read more about the version of our Metaproperty Management that is generally available here.

How to Create Metaproperties?

  1. Go to settings_menu.png Settings > Taxonomy > Metaproperties management and click Metaproperties and options in the left sidebar.

  2. Click the New metaproperty button in the top right corner.

  3. Enter a unique name for the new metaproperty in the Name field.

  4. Open the Type dropdown and select one of the available types. You can see a preview of the type and the user experience in the Type preview section of the screen.

    Note

    You can't change the metaproperty type after creating the metaproperty.

    • Single select

      This allows users to select one option from a list of metaproperty options. For example a list of asset types.

    • Multi select

      This allows users to select multiple options from a list of metaproperty options. For example a list of countries.

    • Text

      This displays a text field and allows users to enter text. For example to enter the restrictions of an asset.

    • Date

      This will trigger a date picker and allows users to pick a date using the date picker. For example to set a deadline. Using a date picker avoids human error and confusion around different ways of date formatting.

  5. If applicable, enable the Autocomplete search option if you want to display a dropdown with a search functionality instead of a list with options. Users can start typing the option they're looking for or scroll down the list to load more options. This option is available for the Single select and Multi select types.

  6. If applicable, enable the Add new options option if you want to allow users to create new options on the fly when uploading and/or editing new assets. This option is available for the Single select and Multi select types.

  7. (Optional) Enter the metaproperty options you want to add to the metaproperty in the Options field . Press Enter to add an option and click the trash_support_form.png icon to delete an option.

    Click the ➕ Add option button to add a field to add another option.

  8. (Optional) If applicable, click Translations to add the labels in different languages.  If you enter the translations, they will display when a user changes the language of the portal.

  9. Click Create metaproperty to create your new metaproperty.

Now that you've created your metaproperty you can start setting up the visibility. Read more about it here.

How to Add Metaproperty Options?

  1. Go to settings_menu.png Settings > Taxonomy > Metaproperties management and click Metaproperties and options in the left sidebar.

  2. Click the metaproperty you want to add metaproperty options to.

  3. Click the ➕ Add option button below the metaproperty in the center of the screen, enter the name for the new option and click Save.

  4. (Optional) Click the ➕ Add option button to add other fields to add other metaproperty options.

  5. (Optional) If applicable, click Translations to add the labels in different languages. If you enter the translations, they will display when a user changes the language of the portal.

  6. Click the Save button to add your new metaproperty options.

How to Edit Metaproperties?

You can edit Single and Multi select metaproperties to add new options or remove existing ones. Also you can enable or disable the autocomplete search and possibility to add new options on the fly.

  1. Go to settings_menu.png Settings > Taxonomy > Metaproperties management and click Metaproperties and options in the left sidebar.

  2. Click the metaproperty you want to edit.

  3. (Optional) Open the Type dropdown in the right sidebar to enable or disable the Autocomplete search and Add new options options.

  4. (Optional) to add new metaproperty option click the ➕ Add option button below the metaproperty in the center of the screen, enter the name for the new option and click Save.

  5. (Optional) To remove a metaproperty option click the metaproperty option in the center of the screen and click the remove_mpoption.png button in the Name section of the right sidebar.

  6. (Optional) To add translations, select the metaproperty or option, then click Translations

How to Delete Metaproperties?

When you delete a metaproperty the metaproperty and all of its options will be permanently removed. Assets that were tagged with this metaproperty won't display this information anymore in the Asset Detail view.

  1. Go to settings_menu.png Settings > Taxonomy > Metaproperties management and click Metaproperties and options in the left sidebar.

  2. Click the metaproperty you want to remove.

  3. Click the hamburger_menu.png button in the top right corner of the sidebar on the right hand side and click Delete metaproperty

  4. Read the warning message carefully, tick the checkbox and click Yes, delete if you wish to permanently remove the metaproperty and all of its options.

Tip

Did you accidentally remove a metaproperty? After removal you have 30 days to restore your deleted metaproperties and metaproperty options in Trash. Read more about it here.

How to Mange the Visibility for Metaproperties?

By default users can see all metaproperties in the upload and edit screen and other views. If needed, you can hide a metaproperty in these screens for specific permission profiles, user groups and/or users.

In Metaproperty Management the metaproperty_visibility.png icon indicates when visibility restrictions have been set up for a metaproperty.

Note

Setting up the visibility for a metaproperty only hides the metaproperty and its options from the upload screen, batch screen and all other screens. Users can still see the actual assets tagged with this metaproperty in the DAM and depending on the setup of the portal the filter for the metaproperty may be visible as well.

How to Set Up the Visibility for Metaproperties?

Follow the steps below to hide a metaproperty and its options from all screens and views.

  1. Go to settings_menu.png Settings > Taxonomy > Metaproperties management and click Metaproperties and options in the left sidebar.

  2. Click the metaproperty for which you want to configure the visibility.

  3. Open the Visibility dropdown in the right sidebar.

  4. Search for the permission profile, user group and/or users that you want to add and click one of the returned results.

  5. (Optional) Repeat the previous step as often as necessary to add other permission profiles, user groups and/or users.

The metaproperty and its options will now be hidden from all screens for the specified permission profiles, users groups and/or users.

How to Remove the Visibility Settings for Metaproperties?

By removing the visibility settings for a metaproperty you make the metaproperty and its options visible again in the portal,

  1. Go to settings_menu.png Settings > Taxonomy > Metaproperties management and click Metaproperties and options in the left sidebar.

  2. Click the metaproperty for which you want to edit the visibility.

  3. Open the Visibility dropdown in the right sidebar.

  4. Click the button next to a permission profile, user group and or user to remove the visibility restriction.

  5. (Optional) Repeat the previous step as often as necessary to remove the visibility restriction for other permission profiles, user groups and/or users as well.

The metaproperty and its options will now show in the portal screens again for the specified permission profiles, users groups and/or users.

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