Upload assets as a logged-in user
There are multiple ways to upload media to your Asset Library to store and to share them later. For example, you can drag and drop your files or use the Upload media button. You can upload a maximum of 250 files per batch and the default filesize per file is 50 GB.
The assets are imported with their metadata (with a limit of 1000 characters per metafield). For example, if a photographer added keywords to assets, these keywords will be displayed as tags in the upload screen.
Before you begin
- Make sure you have the Upload and publish media permission to upload assets. If you have the Upload media for approval permission, you will be able to upload assets to the Waiting Room, but not directly to the Asset Library. Go to Settings > Users & rights > Permission Management to verify your permissions.
- Do one of the following:
- Drag and drop your files onto your Asset Library page. The upload starts automatically.
- In your Asset Library, click the Upload media button and select the files to upload.
- Click to edit and update multiple files.
- Enter the title for the asset. If you leave this field blank, filenames will be used as titles. You can also have filenames be used as titles automatically. See Make your asset titles the same as filenames.If you add a title and select make titles unique, the system will add numbers to the assets in the batch, for example: This is my title 1, This is my title 2. However, the names will only be unique within one batch not in the whole Asset Library.
- (Optional) Add additional metaproperty options for the assets. See Add metaproperty options on upload.
- Expand the tabs and add the required information about your assets. The changes will apply to all assets.
- The No property option clears the previous selection of metaproperty options.
- Click to activate additional fields to add extra information to your assets.
- If you want to add specific information to single assets, clear the checkbox on the asset and add the information directly in the asset preview. In this way, the edits will only apply to this particular asset. If you want to go back to editing all assets , just select the checkbox again and add the information in the tabs.
To help you understand, which data applies to all assets and which is specific to selected assets, the information is color-coded. The information in white boxes applies to all assets you're uploading.
If you use the Version Updater, you can run all your uploads through Version Updater. When you click the Upload media button in your Asset Library, you are automatically redirected to Version Updater. In this way you can update your existing assets and create new ones at the same time. See Use the Mass Version Updater.
If you have a large batch of files to upload and want to link these files with specific metaproperties directly on upload you can do so using the Mass Uploader.
Mass Uploader helps you upload multiple files. Your files need to be accompanied by a CSV file where your metaproperties and their values are listed. The Mass Uploader links the files to metaproperties, and populates the metaproperties automatically. Also, whenever there are tags in your CSV file that do not yet exist in the system, they will be created on upload. Depending on your system setting, also new metaproperty options can be created automatically. See Use the Mass Uploader.
There is not limit of 250 files per batch if you upload with Mass Uploader.
- Make your asset titles the same as filenames
- Create smaller versions of assets (derivatives)
- Asset tagging