Knowledge Base

Manage metaproperties

Metaproperties are metadata that you use to classify and define your assets better. They help categorize assets and search through them. Metaproperties can have an unlimited number of options, which are sub-categories of metaproperties. For example, the Continent metaproperty can have Asia, Africa or Australia as options.

You can create metaproperties and their options before you upload your assets or, if you have a feature enabled, you can also create options when you upload assets. See Add metaproperty options on upload.

Mass Version Updater, Mass Uploader and the standard Uploader also allow for importing assets with their metaproperties. The metaproperties that accompany the uploaded assets are automatically matched to the metaproperties that exist in the system.

You can also manage who can see the metaproperty or a specific metaproperty option.

You will not see any created metaproperties in your Asset Library when there are no assets linked to them.

Before you begin

  • You need to have the Metaproperties management and Metaproperty options management rights to manage metaproperties and their options.

Create metaproperties

  1. Go to Settings > Taxonomy > Metaproperties management.
  2. Click + Add.
  3. Enter the Name for the metaproperty. The name must be a unique value and cannot have any special characters, spaces or capital letters.
  4. Enter the Label. Label is the metaproperty name that users will see in the system. It can have spaces and capital letters.
  5. Expand Language labels to add the labels in different languages. If you enter the translations, they will display when the user changes the language of the portal.
  6. Select the Type for the metaproperty.
  7. In the Order options by field select whether the metaproperty options should be ordered alphabetically or by a Z-index. The Z-index specifies the order in which the metaproperty options are displayed. The lower the Z-index value, the higher the metaproperty option will be displayed in the list. So an option with a Z-index of 1 will be positioned at the top of the list, whereas an option with a Z-index of 10 will be displayed more towards the bottom of the list.

  8. Select one or multiple metaproperty filter options. The number of available options depends on the selected metaproperty Type.

  9. Click + Add Options to add options to your metaproperty.
  10. (Optional) If you want to keep the metaproperty hidden from specific users or user groups, select this group or users in the Hide metaproperty box and select the Hide metaproperty checkbox. To add more groups or users , click the plus icon.
    Hiding metaproperty hides data not assets. Assets are hidden from users only if you also hide the metaproperty options.
  11. (Optional) The Metadata tag field allows you to map the Exif data of your assets to a specific metaproperty in Bynder. This saves you time and reduces human error. Exif data is often written to your files automatically by (photo editing) software or cameras, but can also be written to your files manually using tools such as the ExifTool

    Exif data often consists of metadata and tags that you can map to a metaproperty in Bynder. For example, if your photo editing software automatically writes a color profile or product code to an Exif data field, you can use this Exif field to map the color profile or product code to a metaproperty in Bynder. This way, the information will be prefilled during upload and saves your users the time of having to look up and enter this information manually.
    1. Determine which specific Exif data you want to map to Bynder. Use a tool such as the Exiftool to read the Exif information of your file(s). Analyze multiple assets, so that you have a good understanding of the Exif field(s) your data is written to, since this can vary when your files come from different sources.

      Example of Exif data analysis using the ExifTool

    2. Is the information you want to map to Bydner not always available in the same Exif field and instead saved to multiple Exif fields with (slightly) different naming? In that case, you can map all Exif fields to the same metaproperty in Bynder.
    3. Copy the exact name of the Exif field(s) that you want to map to Bynder.
    4. In Bynder go to the metaproperty you want to map this Exif data to and paste the exact name of the Exif field in the Metadata tag field. Comma separate the names in case you want to map multiple Exif data fields.

      Example of Exif data mapping in Bynder
      In case multiple mapped Exif fields contain data, the data of the field first in line will be used in Bynder.

  12. (Optional) If download files with XMP metadata, you can decide to which namespaces the mataproperty values will be written. Enter the tags in the Write metadata to namespace field in the following format: XMP:Description,XMP:Creator

    For more information on downloading files with metadata, see Download assets with metadata.

  13. (Optional) If you want to make this metaproperty dependent on the values of other metaproperties, select the metaproperties to link this metaproperty to in the Metaproperty Dependencies box. In this way, users will see this metaproperty only if they select values from the linked metaproperty. See Set up metaproperty dependencies.
  14. (Optional) If you use Product Information Management (PIM), you might want to define the children of this metaproperty. In this way, the children metaproperties will always display when the parent metaproperty is displayed. Additionally, when you select the children metaproperties as required, users will have to select them when they upload an asset.

    When you have chosen a child of the metaproperty, you can also assign a value that will be linked to the assets that have specific options of this metaproperty selected. Click + Add Options and click to edit an option. Select the value in the child metaproperty filed and save your changes.

  15. Save your changes.

Edit metaproperties

  1. Go to Settings > Taxonomy > Metaproperties management.
  2. Hover your cursor over the metaproperty you want to edit.
  3. Click on the pencil icon that displays to edit the metaproperty.
    You can change mataproperty type without the loss of data if the Type is not Text or Longtext. Changing from or to text will result in your data being lost.

Delete metaproperties

You can only delete metaproperty options, but not metaproperties themselves. To delete options, go to Settings > Taxonomy > Metaproperties management, click next to a metaproperty, and delete its options.

If you want the metaproperty itself not to be visible, edit the metaproperty and set it as Hidden filter.

To delete the metaproperty, contact your Customer Success Manager.

  • If you delete a metaproperty, all the metadata selected on upload remains embedded in assets. In this way, if you at a later point decide to create the same metaproperty again, the original metaproperty data will already be available in the assets.
  • If you delete a metaproperty, all the dependencies and custom triggers that are linked to it will be deleted as well.

Edit metaproperty options

  1. Go to Settings > Taxonomy > Metaproperties management.
    Use the search bar in the right top corner to search for specific metaproperty options. Enter the name or label of the option you’re looking for and click Search. Click Reset to show all options again.
  2. Click the icon for the metaproperty for which you want to adjust the options.

Manage which data displays on the Asset detail page

You can add or hide the data that display on the page.

Make sure you have this feature enabled for your account. Contact your Bynder Customer Success Manager for information and help with the setup.

Learn more